How do I configure Outlook 2007 to Search the CalNet Directory?
Step
Procedure
1
Setting up the Calnet Directory
To setup the Calnet Directory, or any new address book, we must open our e-mail account options. To do this,
open the "Tools" menu and select "Options..."
How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
2
The "Options" window has a number of tabs, under "Mail Setup" click on "E-mail Accounts..."
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Last Updated: 10/6/2009
University of California Berkeley
Created by Andrew S., Edited by Paz M-C
How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
3
We want to create a new Address Book, so click on "New..." under the Address Books tab.
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
4
Selecting LDAP
We want to connect to an LDAP server for our address book, so select the radio button that says "Internet
Directory Service (LDAP)" and click "Next >"
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
5
Under "Server Name" specify the server which you would like to connect to, in this case ldap.berkeley.edu for
the Calnet Directory. Click on More Settings...
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
6
Outlook warns you that you will not be able to view your address book until you restart the application again. Click
OK.
Step
Procedure
7
Under "Display Name" type in a name that you would like to see when searching your address book, we suggest
CalNet Directory. Make sure that under Connection Details the port is 389 and check the box "Use Secure
Sockets Layer". Then click on the tab that says "Search"
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
8
The server must search in the right location for the address book that you would like to access. Under Search
Base select the radio button Custom, then type: ou=people,dc=berkeley,dc=edu, click OK, and when this
window closes click Next.
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
9
You will then get a message that informs you that you have finished setting up the address book, click on Finish.
Close, then open Outlook again.
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Created by Andrew S., Edited by Paz M-C
How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
10
Performing a Directory Search
Click on the Address Book icon at the top of the screen.
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
11
Click on the drop down list under Address Book and select CalNet Directory
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
12
Usually with the Outlook Calnet Directory you cannot search directly on the directory, you must do an Advanced
Find to locate the person, email address, phone number, etc... that you are looking for. So click on Advanced
Find to start your search.
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
13
Enter your search criteria in the fields provided and click OK. Remember that the Calnet Directory is large. The
more specific you are the faster you will find what you are looking for. For example you will get faster results if
you type a first and last name, than just a common name or last name like "Smith". We used Smith as an
example. Click OK.
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How Do I Configure Outook 2007 To Search The CalNet Directory? (Continued)
Step
Procedure
14
Large Searches
If you perform a search that has many results you will most likely get a pop-up that says that only some of the
results will be displayed, click OK.
Note: The default number of searches that will be returned is 100. If you wish to increase this amount, see Step
8, and change the number under "Specify the maximum number of entries you want to return after a
successful search" to a higher quantity.
Step
Procedure
15
If your search has results that need to be returned they should appear in the scroll down list.
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